School Safeguarding Policy

Last modified 20/04/2015 12:55

 School Safeguarding Policy




Last reviewed November 2014

Adolygu ddiw ethaf



Next Review November 2015

Adolygiad nesaf







Dylan Thomas Community School Safeguarding Children Statement



Dylan Thomas Community School believes that the health and safety of all children is of paramount importance and aim to provide a safe and secure environment where children can achieve their full potential. We recognise that every child matters and that each child has the right to


  • Be healthy
  • Stay safe  
  • Enjoy and achieve  
  • Make a positive contribution  
  • Achieve economic well-being








Chair of Governors or Chair of Pupil Wellbeing Sub-Committee















 In order to support these areas we have a wide range of measures and policies in place:


1.  The Health and Safety Policy


The school has a health and safety policy, which is monitored regularly by the Premises & Health & Safety sub committee of the school governors. The Governors, delegate responsibility to the Headteacher and the Bursar who oversee the policy. Any concerns from staff are reported to any of the above who carries out an initial examination, assessing what remedial action needs to take place. Twice termly there is a fire drill that practices efficient evacuation from the buildings. The school conducts an annual Fire Risk Assessment. There is also an Emergency Evacuation  plan that details what staff and parents should do in the case of emergencies. All pupils with physical disabilities have a PEEP (Personal evacuation emergency plan) which is reviewed annually.


2.  Site security


All people on the site have to adhere to the rules which govern it or there may be potential problems to safeguarding. Therefore:


  • All staff are issued with photographic ID cards which are to be worn whilst in school;


  • All visitors must report to the main reception and after signing in will be  given a visitors badge which should be returned when they leave the    premises;
  • Visitors who use the school site do so only with the express permission of the Headteacher; this permission can be withdrawn at any time.
  • Internal gates are locked during the school day so no traffic can access the site and there is minimal movement of staff cars.
  • Gates are opened at 2.45pm to allow taxis only to access the sites near the SENCO office and the DRC to collect pupils with SEN. Pupils have been informed not to exit through this car park at the end of the day to ensure their safety.
  • Allocated teaching staff undertake supervisory duties in all areas of the    school during break and lunch times
  • Children will only be allowed home or to leave for appointments with parental permission after having checked out with Attendance Officer in main reception area.
  • Children are not allowed off the school premises at lunchtimes, unless they are collected for an appointment or go home ill;
  • Should a child leave the school premises without permission then staff have been informed never to chase after a child, but rather to report   immediately to the office. Parents/carers and if appropriate, the police, will be informed of the circumstances;


The school has CCTV in various areas of the school which is used to monitor movement and activity.


2.  First Aid


In school there is a school nurse who is the first point of contact for illness or injuries.  There are always trained members of staff available to oversee first aid. First aid equipment is stored in the nurse’s office, and a travel first aid kit is available for off-site activities. When a child is poorly, or has suffered an accident in school or on the playground there is a protocol for staff to follow:


• School nurse to be informed and pupil wellbeing checked by her.

• Accidents are logged in the accident book by the nurse alongside the pupil’s medical record form.


• If there is any doubt at all about pupil’s wellbeing then the nurse may need to contact parent/carer and/or the emergency services.


School policy is that members of staff will only give medicines when the parent has requested that staff administer medicine; the decision to meet the request is at the discretion of the Headteacher. For the majority of medicines, however, a dose before and after school is perfectly adequate. Naturally the parents should consult doctors before giving any form of medication. For matters of an intimate nature staff are informed to deal with a child with utmost sensitivity and always to seek guidance from the Headteacher or Assistant responsible for Pupil Wellbeing. In almost all situations the parents will be asked to come into school immediately so that they are part of the decision making process for such matters. All medicines are stored in a locked cupboard in the nurse’s office.



4. Attendance


Excellent attendance is expected of all children, but when children are unwell parents are expected to confirm absence before 10am by telephoning the Attendance Officer on 01792 610314. If there is no notification, DTCS has a policy of contacting home to ascertain each child’s whereabouts (First Day Contact). The school works closely with the Local Authority’s Education Welfare Officer, whenever a child’s attendance and punctuality causes concern. Attendance rates are reported each term to the LA, annually to the government and to all parents. Positive measures are in place to encourage children to attend regularly and punctually and the school is aware of its right to take legal action against parents/carers who do not ensure good attendance and punctuality.



5.  Appointments of staff and induction of newly appointed staff and work placements


All staff that are appointed to work in school have a criminal records search called a DBS check. This search highlights people who have a criminal record or whether previous allegations have been made against them. If staff are found to have a criminal record the appointment is reconsidered by the Headteacher and the Governing Body. The LA is informed directly by the Criminal Records Bureau. The Headteacher sits on all appointment panels where the candidates are external applicants. New staff are inducted into safeguarding practices. Newly appointed staff are assigned a mentor for the induction period. It is the responsibility of the mentor to familiarise new staff with procedures and policies which affect the health and safety of all at school but especially the children.


6. Induction of volunteers


Volunteers who work unsupervised with children are required to have Criminal Records Bureau clearance. For a brief activity, such as a school visit or occasional helping out in class, which does not involve the supervision or close contact of children, a DRB check may not be required; this is at the discretion of the Headteacher. Visitors who do not yet have clearance will under no circumstance be left alone with a child or group of children.


7. Welcoming visitors


It is assumed that visitors with a professional role (i.e. Social Workers, the Health Authority School Nurse or members of the police) already have relevant clearance but the office will endeavour to check this before admittance is granted and a note made of anyone entering without clearance.


8. Child Protection Policy


The designated staff member for Child Protection is Mr Ashley Payne, Assistant Headteacher and the designated governor is Mr Dereck Roberts. It is the Governing Body’s duty to ensure the Child Protection Policy is reviewed annually, which is done through the Pupil Wellbeing Sub Committee and any deficiencies within the policy addressed immediately. All governors and staff have had appropriate child protection training, which is updated at least every three years. All staff receive regular guidance regarding Child Protection matters on INSET training days. Child Protection matters are reported to the Governing Body every term.


This school follows guidelines which assert that physical restraint may be used if there is the possibility that a child may be about to cause harm to him/herself or to another. It also asserts that on no occasion should such physical contact be used as a punishment. All staff have received guidance regarding physical restraint. All allegations of abuse by, or complaints of, a teacher will be dealt with following the Local Safeguarding Board procedures. For any complaints about the Headteacher the Chair of Governors should be contacted directly.


9. The Design of the Curriculum


The curriculum deals with safeguarding in two ways.


Firstly, the curriculum, in subjects such as Personal and Social Education discusses relevant issues with the children. Topics include such themes as Substance misuse, Sex and Relationships and Bullying. Children are encouraged to explore and discuss these issues.


Secondly, the curriculum is designed so that safety issues within the subject are discussed and safe practices taught, such as using equipment properly in PE, Science and Design and Technology. All schemes of work have been audited for safeguarding matters. At all times there has to be appropriate staffing levels and when the curriculum is taken out of school appropriate and agreed pupil/adult ratios are maintained. The lead adult always assesses visits as to the level of risk and all trips are finally authorised by the Headteacher. Visiting speakers, with correct clearance are always welcome into school so that can give specialist knowledge to the children.


  1. 10.    Internet Safety


Children should be encouraged to use the internet as much as is possible, but at all times in a safe way. Parents are asked if they agree to their child using the internet via the Internet Safety Policy.  Pupils must never be left unattended whilst online and staff should ensure that this does not happen. If staff know of misuse, either by a staff member or child the issue should be reported to the Head of ICT without delay. The Headteacher has overall responsibility for internet safety.




11.  Equal opportunities


Within the school prospectus there is a statement for equal opportunities. The school is aware of its responsibilities under the Disability and Discrimination Act.  Children with disabilities are able to take as full and active a part in every lesson as is practicable, having regard to the age and restrictions of the school site, and every reasonable measure is taken to ensure this.


The Specialist Teaching Facility (MLD) currently offers places to 20 pupils with moderate learning difficulties and pupils are fully integrated into the life of the school. The Derrick Roberts Centre currently offers places to 20 pupils on the Autistic Spectrum and pupils are integrated into the life of the school taking into account each individual’s needs.




12.  Behaviour policy


The ethos and values of the school aim to provide an ordered caring environment in which every pupil feels safe and secure and is able to enjoy school life and be happy in school. The school has high expectations of its pupils and students in all areas: behaviour, academic achievement and extra-curricular involvement.  All pupils are expected to behave courteously and show consideration for the needs and rights of others implementing restorative practices. The school Discipline Policy is reviewed annually through the Pupil Wellbeing Sub Committee and developed through consultation with pupils, and staff. All school staff are employed under the Code of Conduct for School-Based Staff issued by the City and County of Swansea.


Although the emphasis is always on the positive there are also times when children have to be disciplined in order to maintain the safety and security of all children. DTCS implements Restorative Practices when dealing with Behaviour issues to reduce the level of harm experienced and to give everyone the opportunity to have a voice. Pupils and staff can request an informal or formal Restorative Conference to manage conflict if necessary.


There are numerous rewards available to children:


  • Merits
  • Showing another teacher good work
  • Certificates
  • Letters sent home
  • Reward trips


Sanctions range from:


  • Verbal warnings and behaviour noted in planners
  • Break and lunchtime detentions
  • Time spent in the Behaviour for Learning Inclusion room working in isolation
  • A letter home
  • After school detention
  • Fixed term exclusion


A Home/School Contract is issued to every new pupil when he or she starts at the school.


Staff are discouraged from handling children, but when they deem it is necessary to do so to ensure they do not harm either themselves or others. staff follow the procedures outlined in the School/LEA Code of Conduct guidelines.


13.  Anti Bullying Policy


At DTCS the definition of bullying is: “A systematic and extended victimisation of a person or group, by another or group of others.” The school’s response to this is unequivocal. Adults must be informed immediately and action will take place. Children are told that bullying is only successful when people remain silence. Although bullying in this school is rare the school always acts swiftly with a process of investigation, communication, action and Restorative Practices, and always in partnership with parents. Bullies will not be tolerated. There is a more detailed Anti-bullying Policy.


14.  Racial Equality


Along with the equal opportunities policy there is also a Strategic Equality Policy. We have many pupils from a variety of backgrounds and we want our children to be prepared for an ethnically diverse society. The school will work hard to promote racial equality and harmony by preventing and challenging racism. If anyone ever feels unjustly treated then the school welcomes and values a response. Racism is tackled in both the RE and in the PSE curriculum.


15.  Photographing and videoing


There has been a lot of controversy about adults photographing and filming young people. The concerns are genuine, however we have taken a sensible, balanced approach, which allows parents to photograph and film providing they follow certain guidelines. Parents consent to school taking photographs by signing the Admission Form. Parents /Carers who do not wish their children photographed or filmed should inform the school. In certain circumstances LAC pupils will not be included in photographs that are publicised.


16.  Whistle blowing


If members of staff ever have any concerns about the behaviour or intentions of any person within the building, school grounds or within proximity of children, they have a professional duty to inform the management accordingly. This can be done in writing or verbally but staff should be prepared to discuss issues in the confidence that any such matter will be dealt with sensitively and with the necessary degree of confidentiality. DTCS School has a current Whistle blowing Policy.



17.  Complaints


DTCS has a complaints procedure in line with the Welsh Assembly Government’s guidelines.  Anyone wanting a copy of the current procedure should contact Mrs J Edwards, Clerk to Governors, who will make details available.









Be healthy


Physically healthy

Mentally and emotionally healthy

Sexually healthy

Healthy lifestyles

Choose not to take illegal drugs

Parents, carers and families promote healthy choices


Stay safe


Safe from maltreatment, neglect, violence and sexual exploitation

Safe from accidental injury and death

Safe from bullying and discrimination

Safe from crime and anti-social behaviour in and out of school

Have security, stability and are cared for

Parents, carers and families provide safe homes and stability


Enjoy and achieve


Ready for school

Attend and enjoy school

Achieve stretching national educational standards at primary school

Achieve personal and social development and enjoy recreation

Achieve stretching national educational standards at secondary school

Parents, carers and families support learning


Make a positive


Engage in decision-making and support the community

contribution and environment

Engage in law-abiding and positive behaviour in and out of school

Develop positive relationships and choose not to bully and


Develop self-confidence and successfully deal with significant life

changes and challenges

Develop enterprising behaviour

Parents, carers and families promote positive behaviour


Achieve economic well-being


Engage in further education, employment or training on

leaving school

Ready for employment

Live in decent homes and sustainable communities

Access to transport and material goods

Live in households free from low income

Parents, carers and families are supported to be economically active

Every Child Matters: Change for Children