Health And Safety Policy

Last modified 20/04/2015 11:40














  1. 1.          STATEMENT OF INTENT &





Responsibilities of :


2.1      The Headteacher

2.2      The Governors

2.3      Health & Safety Manager

2.4      All Users

2.5      Visitors

2.6      Duty Officer/Caretaker

2.7      Cleaning & Catering Staff




  1. 3.          ARRANGEMENTS


3.1      Health & Safety Committee

3.2      Fire & Emergency Evacuation Procedures

3.3      Fire Prevention Equipment

3.4      First Aid and Accident Reporting Procedures









It is the policy of the school, so far as is reasonably practical, to provide a safe and healthy working environment, to consult on health and safety matters and to assess the risks to health and safety within the school.  Every possible action will be taken to ensure the Health and Safety of all employees, pupils and visitors by reducing the risks of the working environment.


It is accepted that responsibility for all aspects of Health & Safety rests with the Governors.


Authority to resource this policy rests with the Headteacher.



All employees of the school must accept their individual responsibility for carrying out the policy and for ensuring the Health & Safety of others. 






_____________________________________________________________  (Chair of Governors or Health & Safety Governor))






______________________________________________________  (Headteacher) 







(Health & Safety Manager) 








This statement is issued in accordance with the Health and Safety at Work Act (1974). It supplements the statements of health and safety policy, which have been written by Swansea City & County Council and by the Education Department. The general aims of these policy statements are accepted and the arrangements set out below are designed to implement the general aims of Dylan Thomas Community School.


Governors Health & Safety Committee:




Dylan Thomas Community School has an established Health and Safety Sub-Committee to assist in monitoring and improving standards of health and safety.  The business of the committee will feature as a regular item within the Head teacher’s Report to The Governing Body.





General Guidelines:

It is the policy of the Governing Body, so far as is reasonably practicable, to:

  1. establish and maintain a safe and healthy environment throughout the school;
  2. establish and maintain safe working procedures among staff and pupils;
  3. make arrangements for ensuring safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances;
  4. ensure the provision of sufficient information, instruction and supervision to enable all employees and pupils to avoid hazards and contribute positively to their own health and safety and to ensure that they have access to health and safety training as appropriate or as and when provided;
  5. maintain all areas under the control of the Governors and Headteacher in a condition that is safe and without risk to health and to provide and maintain means of access to and egress from that place of work that are safe and without risk;
  6. formulate effective procedures for use in case of fire and for evacuating the school premises;
  7. lay down procedures to be followed in case of accident;
  8. teach safety as part of pupils' duties where appropriate;
  9. provide and maintain adequate welfare facilities and to make recommendations to the City and County Council of Swansea as appropriate.




















2.1    Head teacher 


The main functions of the head teacher are:



ï           Day-to-day management of all health and safety matters in the school in accordance with the health and safety policy;

ï           Ensuring regular inspections are carried out;

ï           Submitting inspection reports to governors and/or the local education authority (LEA);

ï           Ensuring action is taken;

ï           Passing on information received on health and safety matters to appropriate people;

ï           Carrying out investigations;

ï           Chairing the school health and safety committee;

ï           Identifying staff training needs;

ï           Liasing with governors and/or the LEA on policy issues and any problems in implementing the health and safety policy;

ï           Co-operating with and providing necessary facilities for trades union safety representatives.




2.2    Governors   (See Terms of Reference)


Their main functions are:


ï           Monitoring (including consideration of inspection reports);

ï           Prioritising actions where resources are required;

ï           Ensuring actions are taken;

ï           Including health and safety on governors' meeting agenda;

ï           Annual report on health and safety;

ï           Ratifying the local safety policy.







The Governors and Headteacher are responsible for implementing this policy within the school. In particular they will:

  1. monitor the effectiveness of the safety policy and the safe working practices described within it and shall revise and amend it, as necessary, on a regular basis;
  2. prepare an emergency evacuation procedure and arrange for periodic practice evacuation drills (normally at least once a term) to take place and for the results of these to be recorded;
  3. make arrangements to draw the attention of all staff employed at the school to the school and departmental safety policies and procedures and of any relevant safety guidelines and information issued by the Authority;
  4. make arrangements for the implementation of the Authority's accident reporting procedure and draw this to the attention of all staff at the school as necessary;
  5. make arrangements for informing staff and pupils, of relevant safety procedures. Other users of the school will be appropriately informed;
  6. ensure that regular safety inspections are undertaken.
  7. arrange for the withdrawal, repair or replacement of any item of furniture, fitting or equipment identified as being unsafe
  8. report to the City & County Council of Swansea any defect in the state of repair of the buildings or their surrounds which is identified as being unsafe and make such interim arrangements as are reasonable to limit the risk entailed.
    N.B. The Governing Body will deal with all aspects of maintenance which are under their control. report to the Chief Education Officer any other situation identified as being unsafe or hazardous and which cannot be remedied within the financial resources available to them;
  9. monitor, within the limits of their expertise, the activities of contractors (in liaison with the staff of the Swansea City & County Council), hirers and other organisations present on site, as far as is reasonably practicable;
  10. identify any member of staff having direct responsibility for particular safety matters and any member of staff who is specifically delegated to assist the Governors and Headteacher in the management of health and safety at the school. Such delegated responsibility must be defined as appropriate.


2.3    Duties of the Person Delegated to Assist in the Management of Health and Safety:

The delegated person, the Bursar, shall:

  1. assist the Headteacher in the implementation, monitoring and development of the safety policy within the school;
  2. monitor general advice on safety matters given by the Authority and other relevant bodies and advise on its application to the school;
  3. co-ordinate arrangements for the design and implementation of safe working practices within the school;
  4. investigate any specific health and safety problem identified within the school and  recommend (as appropriate) remedial action;
  5. order that a method of working ceases on health and safety grounds on a temporary basis subject to further consideration by the Governors and Headteacher;
  6. assist in carrying out regular safety inspections of the school and its activities and make recommendations on methods of resolving any problems identified;
  7. advise staff with control of resources (both financial and other) to give due regard to safety;
  8. co-ordinate arrangements for the dissemination of information and for the instruction of employees, students, pupils and visitors on safety matters and to make recommendations on the extent to which staff are trained;
  9. to be a member of the Health & Safety Committee.


The person delegated to assist in Health & Safety matters will not take on any extra Health & Safety responsibilities other than those related to their particular job.  The responsibilities rest with the Head teacher.  Their role will be to provide assistance, advice and practical help to the Head teacher by undertaking functions as agreed with the Head teacher.


N.B. The above role must not be confused with that of the Health and Safety Representative, which is a trade union appointment to enable the representation of staff, interests in health and safety matters.





2.7         Responsibilities of all Users:


All employees have a responsibility under the Act to:

  1. take reasonable care for the health and safety of themselves and of any person who might be affected by their acts or omissions at work;
  2. co-operate with the Chief Education Officer and others in meeting statutory requirements, not interfere with or misuse anything provided in the interests of health, safety and welfare;
  3. make themselves aware of all safety rules, procedures and safe working practices applicable to their posts; where in doubt they must seek immediate clarification from the Headteacher;
  4. ensure that tools and equipment are in good condition and report any defects to the Headteacher;
  5. use protective clothing and safety equipment provided and ensure that these are kept in good condition;
  6. ensure that offices, general accommodation and vehicles are kept tidy;
  7. ensure that any accidents, whether or not an injury occurs, and potential hazards are reported to the Headteacher.





2.9    Visitors:

Regular visitors and other users of the premises (e.g. contractors and delivery personnel) are expected, as far as reasonably possible, to observe the safety rules of the school. All visitors and contractors should enter the building via the main school reception and sign in and out.


2.10          Responsibilities of the Duty Officer/Caretaker

The Duty Officer/Caretaker is responsible and accountable to the Head teacher (or delegated person) for all matters relating to health, safety and welfare within the sphere of their activity.

The Duty Officer/Caretaker must ensure they are familiar with the schools Safety Policy and that cleaning and catering staff (contractual) are equally aware of any implications of the policy as it affects their work activities (e.g. storage arrangements, materials, equipment, substances etc).

The Duty Officer/Caretaker will have responsibility for checking the school’s Fire Protection and emergency lighting operations.

The Duty Officer/Caretaker must report to the Head (or delegated person) using the schools procedure when reporting defects, hazards that are brought to his notice.

The Duty Officer/Caretaker is responsible for ensuring that everything received from suppliers is accompanied by adequate information and instruction sheets e.g. machinery and use of substances.

In the case of direct labour, the Duty Officer/Caretaker is responsible for ensuring that staff under his control are adequately informed, instructed and trained in using all such items before actual use.

The Duty Officer/Caretaker must inform the Head teacher or Bursar whenever contractors are due to enter the school to undertake maintenance, service for works contracts.  They should register their presence on the premises at the school office and should be made aware of the contractor procedures issued by the school.

The Duty Officer/Caretaker should also be familiar with COSSH Regulations, and adhere to the procedures as described where they affect them e.g. lifting regulations and storage of hazardous liquids etc.


2.11  Responsibilities of Cleaning & Catering Supervisors

Must familiarise themselves with the school’s safety policy and what it means to their work activities.

Must work in conjunction with any Policy Statement, Health & Safety rules and guidance issued by the City & County of Swansea Catering and Cleaning Services.

Must ensure that all catering and cleaning staff are instructed and informed to work in accordance with this document.

Must inform the Head Teacher or the Bursar of any potential hazard or defect.

It is important that any new entrants/employees or part time cleaning or catering assistants are aware of Health & Safety practices and procedures.




3.1       The Health & Safety Committee

The Governors recognise that the way forward in achieving effective management of the school Health & Safety Policy and the arrangements necessary to fulfil the obligation is through the school ‘Safety Committee’.


3.2    Fire and Emergency Evacuation Procedures:

  1. The school's procedures for fire and emergency evacuation are appended. They are also posted throughout the school.
  2. These procedures will be updated as appropriate.
  3. A logbook for the recording and evaluation of practice and evacuation drills will be available.


3.3    Fire Prevention Equipment:

Arrangements are made to regularly monitor the condition of all fire prevention equipment. This includes the regular visual inspection of fire extinguishers and the fire alarm system.


3.4    First Aid and Accident Reporting Procedures:

  1. First Aiders are : School Nurse (Day), Duty Officers (Evening).
  2. The person responsible for administering the accident reporting procedure, the notification of serious accidents causing death or major injury and dangerous occurrences is the School Nurse. The accident book and report forms and the arrangements to be followed if the person injured is unable to complete an accident report form or who is not an employee of the Authority are to be found in the Nurse’s Room.
  3. The arrangements for first aid for sports, outdoor pursuits and field trips are the responsibility of the supervising staff.

N.B. Any employee rendering first aid to the best of their ability is indemnified by the County Council.